MEMORANDUM
OF ASSOCIATION, CONSTITUTION AND BYE LAWS OF
HARYANA
CIVIL ACCOUNTS ASSOCIATION
MEMORANDUM AND ARTICLES OF ASSOCIATION
The
name of the organisation will be "Haryana Civil Accounts Association"
hereinafter called "Association". Members will include
Supervisors/Sr. Accountants/Accountants/Record-keepers/Clerks/G.Operators/Staff
Car Drivers/Sr. P.As/Stenos/Manager Type etc. and Group "D'.
AIMS AND OBJECTS
a)
To unify the Non-Gazetted employees of the office of
the Accountant General (A&E) Haryana, Chandigarh Under the aegis of the
said organisation.
b)
To safeguard and promote interest which are common to
the members of the Association.
c)
To work for the improvement of the Indian Accounts and
to render efficient service to the nation.
d)
To provide assistance to members and sister Association
in distress and to receive similar assistance from sister Association under
similar circumstances.
e)
To foster and co-ordinate the growth of social and
cultural activities for the betterment and efficiency of the staff.
f)
To secure adequate representation for the Association
on all commissions, committees etc. appointed by Government and or local
authorities effecting the interest of the employees.
g)
To associate or be associated with organizations having
kindered objects and subjects of common interest.
h)
To do all such things in a constitutional manner as are
incidental and conducive to the attainment of the above objects or any one of
them.
i)
The Association shall affiliate itself with All India
Audit and Accounts Association and carry out all its directions covered under
the scope of the aims and objects specified above.
CONSTUTION OF ASSOCIATION AND ITS BYELAWS
Members of the staff of the office mentioned in Memorandum
shall be eligible to be the members of the Association and shall automatically
deem to discontinue on his/her ceasing to belong to that category.
ARTILE-2
The office of the Association shall be situated at Chandigarh.
ARTILE-3 GENERAL HOUSE
General House shall be composed of the members of the
Association present and voting and who have given letter of authorisation.
ARTICLE-4 EXECUTIVE COMMITTEE
Executive Committee of the Association would
consist of not more than 5% of the total strength of membership of the
Association including President & General Secy. Who would be elected.
Office bearers and other members would be nominated by the President on the
advice of the General Secy.
Casual vacancies in the Executive
Committee may be filled in by the President on the advice of the General Secy.
And if any elected office bearer is away from Headquarters his office may be
temporarily filled in by a majority decision of Executive Committee.
ARTICLE-5 MANNER OF ELECTION OF OFFICE BEARERS
a) All
the members of the Association shall be qualified to become office bearers.
b) The
President & General Secy. shall be directly elected by the members of the
Association by simple majority.
c) The
outgoing Executive Committee shall secure directions and make necessary
arrangements.
ARTICLE-6 CONDUCT OF BUSINESS OF THE ASSOCIATION
a) The
decision on all or any matter shall be taken by a simple majority.
b) All
matters of importance shall be referred to the House.
c) The
quorum in meeting of Executive body as well as General House shall be 51% of
the membership or 2/3rd of those present and voting whichever is
more.
d) Proper
record of the proceedings shall be maintained.
e) In
all matters of procedure, the ruling given by the President shall be final.
ARTICLE-7 POWER AND DUTIES
a) POWER AND DUTIES OF THE
PRESIDENT:
The President will preside over the meetings of the Executive
Committee and General House when present, guide the Executive committees
achieve the ends fixed by the General House and render such help as sought by
the Executive Committee.
b)
POWER AND
DUTIES OF THE VICE PRESIDENT:
In the absence of the President,
the Vice-President will discharge the duties of the President.
c) POWER AND DUTIES OF THE GENERAL
SECRETARY AND TREASURER:
i) The
General Secretary will be the Chief Executive Officer of the Association and
shall carry out in full the mendates of the Executive Committee and General
House.
ii) The
Accounts of the Association and make payments, duly authorized by the general
Secretary, on behalf of the Association. The treasurer shall submit accounts to
the Executive committee duly audited by an Auditor appointed by General House,
through the General Secretary. The copies of Audited accounts of a financial
year shall be displayed on Notice Board and sent to Admn. By July of the next
year. The funds of the Association over Rs.50/- shall remain in the custody of
the treasurer which will e deposited in a post office Saving Bank or any
Nationalised Bank in the name of the Association operating jointly by the
General Secretary and the Treasurer.
c)
POWERS AND
DUTIES OF THE JOINT SECRETARY:
The Joint Secretary shall carry
out the duties assigned to him by the Executive and General Secretary and shall
act as General Secretary in the absence of General Secretary.
ARTICLE-8
FUNDS
a)
The funds of the Association will be derived from the
membership for which Rs.5/- per member, per month may be deducted from the
payroll of the member employees.
ARTICLE-9
MEETINGS
a)
At least one meeting of the Executive Committee shall
be held in each month. The general Secy. shall be competent to convene the
meeting after consultation with the President and at least twenty four hours
prior notice shall be given to the members present in the office.
b)
General House Meeting shall be convened by the General
Secy. After consultation with the President as and when needed and at least two
days notice should be given to members. Agenda of meeting will be sent in
advance.
c)
In emergent cases the General Secy. and or President
shall be competent to convene meeting of the Executive Committee and or General
House with a sufficient notice period.
ARTICLE-10 TENURE OF THE EXECUTIVE COMMITTEE
The Executive Committee will function for a period of two years
and the new election shall be held within three months of completion of two
years. After expiry of 3 months the office Bearers will cease to be duly
elected representatives of the Association.
ARTICLE-11 RIGHT TO RECALL THE OFFICE BEARERS:
a) The
members of the association will have a right to move non-confidence motion
against all or any of the office bearers.
b) The
motion duly signed by not less than 10% of the total membership shall be
presented to the President who shall cause it to be laid before General House
within fifteen days of the Presentation of the motion.
c) Not
less than one week notice shall be given for convening the General House for
consideration of the motion which shall be considered as carried out if it is
supported by not less than two thirds of the members present and voting or 51%
of the total membership of Association whichever is more.
ARTICLE-12 OWERS OF THE GENERAL HOUSE
a) The
General House is the supreme body of the Association and its decision is
binding upon all members of the Association including office bearers.
b) Any
amendment in the constitution/by laws of the service association after its
recognition under the CCS(RSA) Rules, 1993 shall be made only with the prior
approval of the C.A.G. of India after it is approved by not less than 51% of
the total membership or 2/3rd of the members present and voting
whichever is more.
c) The
General House shall be competent to issue appropriate directions to meet with
the unforeseen and emergent circumstances and the direction so issued shall
have the same force as other clauses in constitution have.
d) The
members shall have a right to demand to convening of General House through a
requisition signed by not less than 15% of the total membership of the
Association. The requisition shall be presented to the President who shall
cause it to be complied with within seven days time.
ARTICLE-13
The Association is empowered to send maximum ten members as
Delegates for Annual General Conference of All India Body.
ARTICLE-14
The Accounting perod of the Association shall commence from 1st
April to 31st March, next year.
ARTICLE-15
THE Association would abide by the previsions of rule-6 of CCS
(RSA) Rules, 1993 (a to i).
SUSHIL KUMAR SHARMA SOHAN LAL
President General Secretary
